Document scanning is a term thrown around frequently, but rarely understood. Today I’m here to remedy that – after my experience last week with the document imaging queries, I realize that many are confused and in need of clarity on the world of document management solutions.
We’re all familiar with the scanner – the device that revolutionized the lives of scrapbookers and historians alike in the ‘90s by digitizing old photographs. This device has evolved significantly for more office-practical solutions, and the software behind document scanners has improved by leaps and bounds. That is to say, modern document scanners are the Spyker C8 to your great grand’s Model T. More has changed than has stayed the same.
The Modern Document Scanning Process:
Modern document scanning has become much more advanced in recent years. Traditional Optical Character Recognition (OCR) technology allowed simply image and text capture – this has advanced significantly in recent years to allow for interpretation as well as image copying.
This document scanning process is heavily dependent upon two major factors – the quality of the document being scanned, and the software behind it.
What is Bulk Document Scanning?
Bulk Document Scanning is the process of taking all the documents in your office, and transferring them to digital files. This is a must for creating a paperless office environment, but it is not without it’s risks. In truth, a document scanning service is just step 1 of an entire streamlining process for your office that involves document imaging and relies on online document repositories.
Let the Buyer Beware!
A document scanning service on its own is not something you want to purchase – you’ll wind up scammed, with thousands of files and nothing to manage them. A good scanning solution, or Electronic Document Imaging Solution, is what you need to keep your office running with ease. Don’t be put off by this, however. The full package is ideal – because ultimately, it will help you manage your email, your electronic content, your billing, and duplication of documents. Document loss will no longer be an issue – neither will replacement or loss of various status of the document. What that means is that when you save a document, the old version remains, and can be reverted back to at any time. Microsoft Office on steroids, anyone?
Still in doubt? Discover what Document Imaging, the ultimate solution that relies on scanning, can do for your messy, not-so-streamlined office environment.